Home / HR Toolkit / Experience Letter Template / Relieving Letter

● Free HR template · Word, Google Docs, PDF

Relieving Letter Format

A free relieving letter format that confirms an employee’s resignation was accepted and they were relieved from duty. Fill in the details and download it in Word or PDF, or copy it into Google Docs.

Confirms resignation, relieving date and exit formalities
Relieving cum experience letter option
Word, PDF or Google Docs

Last updated October 2026 · Formats for India, the Middle East and other countries

Customize your letter

Pick the letter type, then fill in the details. The letter below updates as you type.

Letter type

Company name

Employee name

Designation

Date of joining

Last working day

Employee ID

Pronoun

Department

Resignation date

Country

Currency

Last drawn salary

Salary is

More details (optional)

Main responsibilities

Conduct and performance

Purpose of the letter

Your name

Your designation

Your email and phone

Need proof of current employment instead? Get the employment verification letter →

What is a relieving letter? A relieving letter is a letter from an employer confirming that an employee’s resignation was accepted and they were relieved from their duties on a given date, after completing the notice period and exit formalities. New employers in India often ask for it at joining.

Relieving Letter Format: preview and edit

This is the Relieving letter letter. Fill in the form above to replace the highlighted fields, then edit any text in square brackets after you download it.

Relieving Letter Format · updates as you type

[Company name]
[Company address]
[Company phone or website]

Ref. No: [Reference number]
Date: [Date]

[Employee name]
[Designation], [Department]
[Employee address]

Subject: Relieving letter

Dear [Employee name],

This is with reference to your resignation letter dated [Resignation date]. We confirm that your resignation has been accepted and you are relieved from your duties as [Designation] at [Company name] with effect from the close of working hours on [Last working day].

We confirm that you have completed the exit formalities and handed over all company property. Your full and final settlement [has been completed or will be processed as per company policy].

Employee ID: [Employee ID]
Designation: [Designation]
Date of joining: [Date of joining]
Last working day: [Last working day]

We thank you for your contribution to [Company name] and wish you success in your future endeavors.

Sincerely,

For [Company name]

Signature: ______________________

[Your name]
[Your designation]
[email and phone number]

[Company seal or stamp]

Your template is unlocked. Use Download Word, Download PDF or Copy for Google Docs above any time. Spending too much time on HR admin?

See how Peoplebox helps HR teams →Hiring next? Free offer letter template

Free relieving letter format in Word, Google Docs and PDF from Peoplebox — One of six experience letter formats in the free template.

What to include in a relieving letter

The template above already covers each of these sections.

Section	What to write
Employee details	Name, employee ID, designation and department.
Resignation reference	The date of the resignation letter.
Relieving date	The last working day, with effect from the close of working hours.
Date of joining	So the letter shows the full period of service.
Exit formalities	A line that company property was handed over and formalities are done.
Full and final settlement	Whether it is complete or will be processed as per policy.
Thanks and good wishes	A short closing line.
Signature and seal	HR signer’s name, designation, signature and company seal.

How to use this template

Fill in the details in the form: company, employee, designation, department and dates.
Pick the pronoun so the letter reads correctly (Mr., Ms. or a neutral form).
Edit the text in square brackets after you download it.
Print it on letterhead and sign it.
Send it and keep a copy on file.

Tips

Issue it only after the notice period is served or bought out, as per the contract.
Match the last working day to your payroll and full and final records.
Use the relieving cum experience letter type if you issue one letter instead of two.
Keep the tone neutral. Leave out the reason for leaving.
Email a signed PDF and keep a copy in the employee file.

Other experience letter formats

Less paperwork, more time for your people

Peoplebox brings goals, reviews, 1:1s and engagement into one place, and Nova screens and interviews applicants with AI when you hire.

Performance managementGoals, reviews and 1:1s for every employee. Nova AI interviewerScreen and interview applicants automatically when you hire.

Related HR guides

Employee termination letter templates
Letters for when an employee leaves the company.
Background check screening
How employers check work history and what HR shares when asked.
Job offer letter samples
Examples of offer letters for new hires.
What is annual income?
How to work out annual income and CTC from salary.

More free HR tools

Free templates and tools from the Peoplebox HR Toolkit.

See all free HR tools →

Relieving Letter Format FAQs

What is a relieving letter?

A relieving letter is a document the employer gives an employee who has resigned. It confirms that the resignation was accepted, states the last working day and confirms the employee has been relieved from duty after completing exit formalities.

How do I write a relieving letter?

Use the company letterhead, add the date and reference number, then state the employee name, designation, date of resignation and last working day. Confirm that exit formalities are complete, thank the employee and have an authorised signatory sign it. The template above fills these in for you.

Is a resignation letter the same as a relieving letter?

No. The employee writes the resignation letter to tell the company they are leaving. The employer issues the relieving letter after accepting that resignation, to confirm the employee has been relieved from duty.

How do I ask HR for a relieving letter?

Email HR or your manager before your last working day and ask for the relieving letter along with your experience letter and full and final settlement. Mention your employee ID, designation and last working day so HR can issue it quickly.

What is the difference between a relieving letter and an experience letter?

A relieving letter confirms the resignation was accepted and gives the relieving date. An experience letter confirms the role and period of work. Many companies issue both, or a single relieving cum experience letter.

When is a relieving letter given?

On the last working day, or once the notice period and exit formalities are complete. Some companies send it with the full and final settlement.

Is a relieving letter mandatory?

It is not required by law in most places, but it is standard practice in India and many new employers ask for it at joining. Check your company policy and the employment contract.

What if an employee leaves without serving notice?

Companies usually issue the relieving letter after the notice period is served or bought out as per the contract. Follow your policy and get legal advice for disputes.

Is this experience letter template free?

Yes. You can read and edit the template on this page for free. To download it in Word or PDF, or copy it for Google Docs, you share your name, work email and phone number once. After that, every toolkit download stays unlocked in your browser.

Is the information I type stored?

No. The letter is built in your browser and the details you type are not sent anywhere. Only the name, work email and phone number in the download form are shared with Peoplebox.