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Experience Letter Template

A free experience letter format, also called an experience certificate or work experience letter. Pick the letter type, fill in the details and download it in Word or PDF, or copy it into Google Docs.

6 formats, including experience certificate, relieving letter and internship certificate
Fill in once, see the letter update live
Download in Word or PDF, or copy into Google Docs

Last updated October 2026 · Formats for India, the Middle East and other countries

Customize your letter

Pick the letter type, then fill in the details. The letter below updates as you type.

Letter type

Company name

Employee name

Designation

Date of joining

Last working day

Employee ID

Pronoun

Department

Resignation date

Country

Currency

Last drawn salary

Salary is

More details (optional)

Main responsibilities

Conduct and performance

Purpose of the letter

Your name

Your designation

Your email and phone

Need proof of current employment instead? Get the employment verification letter →

What is an experience letter? An experience letter is a letter from an employer that confirms a person worked at the company. It states the designation, department, date of joining and last working day, with a short line on the work they did and their conduct. New employers and background check teams ask for it as proof of work experience.

Experience letter format: preview and edit

This is the Experience letter letter. Fill in the form above to replace the highlighted fields, then edit any text in square brackets after you download it.

Experience Letter Template · updates as you type

[Company name]
[Company address]
[Company phone or website]

Ref. No: [Reference number]
Date: [Date]

TO WHOM IT MAY CONCERN

Subject: Experience letter

This is to certify that [Employee name] (Employee ID: [Employee ID]) worked with [Company name] as [Designation] in the [Department] department from [Date of joining] to [Last working day].

During this period, [Employee name] was responsible for [main responsibilities of the role]. We found them to be [sincere, hardworking and a valued member of the team].

[Employee name] has been relieved of their duties with effect from [Last working day]. We wish them every success in their future career.

Sincerely,

For [Company name]

Signature: ______________________

[Your name]
[Your designation]
[email and phone number]

[Company seal or stamp]

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Free experience letter template in 6 formats: experience letter, experience certificate, relieving letter, relieving cum experience letter, internship certificate and experience letter with salary — One template, six formats, three ways to download.

Experience letter formats by type

Each format keeps the same structure and changes the parts that differ. Pick one to load it into the editor, or open its own page.

Experience letter

Confirms the employee’s designation, department, dates of employment, responsibilities and conduct. The most common format, issued on the last working day.

Use this template →

Experience certificate

A shorter certificate titled “Experience Certificate” that confirms the dates of employment, last designation and conduct, for a new job or higher studies.

Use this template →

Relieving letter

Confirms that the resignation was accepted, the employee is relieved from duty and exit formalities are done. New employers ask for it at joining.

Open the relieving letter template →

Relieving cum experience letter

One letter that does both jobs: confirms the relieving date and certifies the employee’s experience, role and conduct.

Use this template →

Internship certificate

Confirms that an intern completed the internship, with the role, team, dates and projects they worked on.

Open the internship certificate template →

Experience letter with salary

The standard experience letter plus the last drawn salary, for when the employee asks for it for a new job, loan or visa.

Use this template →

What to include in an experience letter

A good experience letter is short, factual and easy for the next employer to check. The template above already covers these sections.

Section	What to write
Company letterhead	Company name, address and phone or website at the top.
Reference number and date	A letter reference number and the date of issue.
Heading	“To Whom It May Concern” or “Experience Certificate”.
Employee details	Full name, employee ID, designation and department.
Dates of employment	Date of joining and last working day.
Responsibilities	One or two lines on the main work the employee did.
Conduct	A short, factual line on conduct and performance.
Signature and seal	Name, designation, signature and company seal or stamp of the HR signer.

What not to include

Keep the letter to facts you can stand behind. Leave out:

The reason for leaving, unless the employee asked for it and your policy allows it
Performance ratings, warnings or disciplinary history
Salary, unless the employee asked for it
Health, family or other personal details

How to write an experience letter

Check the records: date of joining, last working day, designation, department and employee ID.
Pick the format above: experience letter, experience certificate, relieving letter, relieving cum experience letter, internship certificate or experience letter with salary.
Add one or two lines on the work the employee did and a short line on conduct.
Print it on company letterhead, sign it and add the company seal.
Hand it over on the last working day or with the full and final settlement, and keep a copy in the employee file.

Experience letter sample

Here is a short sample you can copy. The editor above builds the full letter for you.

TO WHOM IT MAY CONCERN

This is to certify that Ms. Priya Sharma (Employee ID: EMP1042) worked with Acme Technologies Pvt. Ltd. as Senior Software Engineer in the Engineering department from March 2, 2023 to September 30, 2026.

During this period, Priya was responsible for building and maintaining our payments platform. We found her to be sincere, hardworking and a valued member of the team.

We wish her every success in her future career.

For Acme Technologies Pvt. Ltd.
Neha Gupta, HR Manager

Tips for HR teams

Keep one approved format for each letter type so every letter reads the same.
Issue the letter on the last working day, or with the full and final settlement if your policy needs it.
Match the designation and dates exactly to your HR records, since background checks compare them.
Keep the conduct line factual and short.
Log every letter with its reference number and keep a signed copy on file.

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Experience letter FAQs

What is an experience letter?

An experience letter, also called an experience certificate or work experience letter, is a letter from an employer that confirms a person worked at the company. It states the designation, department, date of joining, last working day and, usually, a line on the employee’s responsibilities and conduct.

Is an experience letter the same as an experience certificate?

Mostly, yes. Both confirm the dates of employment and designation. An experience certificate is usually shorter and headed “Experience Certificate”, while an experience letter reads as a letter and often adds responsibilities. Pick either type in the editor above.

What is the difference between an experience letter and a relieving letter?

A relieving letter confirms that the resignation was accepted and the employee was relieved from duty on a given date. An experience letter confirms the work they did and for how long. Many Indian companies issue both, or one relieving cum experience letter.

Who issues an experience letter?

HR issues and signs it on company letterhead, usually on the last working day or after the full and final settlement. Some companies have the reporting manager or a director sign it.

What should an experience letter include?

Company letterhead, reference number and date, the employee’s name, employee ID, designation, department, date of joining and last working day, main responsibilities, a line on conduct, and the name, designation, signature and company seal of the person who signs it.

Should an experience letter include salary?

Only when the employee asks for it. Use the Experience letter with salary type in the editor to add the last drawn salary or CTC.

Can a company refuse to give an experience letter?

Rules differ by country and by employment contract. In practice most companies issue one after the employee serves the notice period and completes exit formalities. Check the contract and local labour rules.

Is an experience letter needed in the UAE and Saudi Arabia?

Yes, it is common. Employers in the Gulf often ask for an experience certificate for hiring, and some visa and professional licensing steps ask for an attested copy. Check the attestation rules for the country where it will be used.

Is this experience letter template free?

Yes. You can read and edit the template on this page for free. To download it in Word or PDF, or copy it for Google Docs, you share your name, work email and phone number once. After that, every toolkit download stays unlocked in your browser.

Is the information I type stored?

No. The letter is built in your browser and the details you type are not sent anywhere. Only the name, work email and phone number in the download form are shared with Peoplebox.