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Conditional Offer Letter Template

A free conditional offer letter template that lists each check the offer depends on, such as background, reference and right-to-work checks, and what happens if a condition is not met.

Lists every condition clearly
Any country and currency
Word, PDF or Google Docs

Last updated October 2026 · Check local law before you send

Customize your offer letter

Pick a format, your country and currency, then fill in the details. The template below updates as you type.

Offer letter type

Company name

Candidate name

Job title

Start date

Country

Currency

Pay amount

Pay is

More details (optional)

Reports to

Work location

Working hours per week

Probation period

Notice period

Benefits

Accept by

Your name

Your job title

Prefer not to write it yourself? Let AI write the offer letter →

What is a conditional offer letter? A conditional offer letter, also called a contingent offer letter, offers a job on the condition that the candidate passes certain checks, such as a background check, reference checks or proof of right to work. If a condition is not met, the employer may withdraw the offer.

Conditional Offer Letter Template: preview and edit

This is the Conditional offer letter template. Fill in the form above to replace the highlighted fields, then edit the text in square brackets after you download it.

Conditional Offer Letter Template · updates as you type

[Company name]
[Company address]

[Date]

[Candidate name]
[Candidate address or email]

Subject: Conditional offer of employment: [Job title]

Dear [Candidate name],

We are pleased to make you a conditional offer of employment for the position of [Job title] at [Company name].

Job title: [Job title]
Reports to: [Manager name and title]
Work location: [Work location]
Start date: [Start date]
Employment type: Full-time

Compensation. Your salary will be [Salary or rate], subject to applicable taxes and deductions, and you will be eligible for [health insurance, paid time off and a retirement plan].

Conditions of this offer. This offer depends on the satisfactory completion of:

[Background check]
[Reference checks]
[Proof of your right to work]
[Verification of qualifications or licenses]

If any condition is not met, [Company name] may withdraw this offer. We will confirm in writing once all conditions are cleared.

At-will employment. Your employment with [Company name] is at-will. This means you or the company may end it at any time, with or without cause or notice, subject to applicable law. This letter is not a contract for a fixed term.

Confidentiality and policies. Before you start, you will be asked to sign [Company name]’s confidentiality agreement and to follow company policies. Your full terms of employment will be set out in your employment agreement.

To accept this conditional offer, please sign and return this letter by [Acceptance deadline].

Sincerely,

[Your name]
[Your job title]
[Company name]

Acceptance

I, [Candidate name], accept the offer described in this letter and agree to its terms.

Signature: ______________________ Date: ______________

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Free conditional offer letter template in Word, Google Docs and PDF from Peoplebox — The conditional format is one of seven offer letter templates.

What to include in a conditional offer letter

The template above already covers each of these sections.

Section	What to write
List of conditions	Each check the offer depends on.
Deadline for checks	When documents or results are due.
Consent	That the candidate agrees to the checks, where consent is required.
What happens if a check fails	That the offer may be withdrawn.
Start date	Usually confirmed once all conditions are cleared.
Role, pay and benefits	The same terms as a standard offer.

How to use this conditional offer letter template

Fill in the details in the form: company, candidate, role, start date and pay.
Pick your country and currency so the pay and date read correctly.
Edit the text in square brackets after you download it.
Check the terms against local law and your company policy.
Send it with a deadline and keep the signed copy on file.

Tips for a conditional offer letter

List each condition separately.
In the US, checks through a consumer reporting agency need written consent, and some states and cities limit when you can ask about criminal history.
Confirm in writing when all conditions are cleared.
Keep check results confidential.

Other offer letter templates

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Related hiring guides

Talent acquisition guide
How to plan and run hiring from sourcing to offer.
Pre-employment screening
The checks to finish before a conditional offer becomes final.
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Where AI saves time across screening and interviews.
Employee termination letter templates
Templates for the other end of the employee lifecycle.

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Conditional Offer Letter Template FAQs

What is a conditional offer letter?

A job offer that depends on the candidate passing checks such as a background check, reference checks or right-to-work verification. The offer becomes final once all conditions are met.

Can a conditional offer be withdrawn?

Yes, if a stated condition is not met. Follow local law and any required process, such as notice before adverse action in the US.

What conditions are common in a job offer?

Background checks, reference checks, proof of right to work, verification of qualifications or licenses, and sometimes a medical check where the law allows.

How long do pre-employment checks take?

Often a few days to two weeks, depending on the checks and the country. Give a realistic start date in the letter.

Is this offer letter template free?

Yes. You can read and edit the template on this page for free. To download it in Word or PDF, or copy it for Google Docs, you share your name, work email and phone number once. After that, every toolkit download stays unlocked in your browser.

Can I edit the offer letter template in Word or Google Docs?

Yes. The Word file opens in Microsoft Word and can be uploaded to Google Docs. You can also use Copy for Google Docs, then paste into a new document with the formatting kept.

Is the information I type stored?

No. The letter is built in your browser and the details you type are not sent anywhere. Only the name, work email and phone number in the download form are shared with Peoplebox.