Home / HR Toolkit / Offer Letter Template / Internship

● Free HR template · Word, Google Docs, PDF

Internship Offer Letter Template

A free internship offer letter template with internship dates, stipend, mentor and learning goals, and a clear note that the internship does not guarantee a permanent job. Edit it for any country and currency.

Dates, stipend, mentor and learning goals
Any country and currency
Word, PDF or Google Docs

Last updated October 2026 · Check local law before you send

Customize your offer letter

Pick a format, your country and currency, then fill in the details. The template below updates as you type.

Offer letter type

Company name

Candidate name

Job title

Start date

Country

Currency

Pay amount

Pay is

More details (optional)

Reports to

Work location

Working hours per week

Probation period

Notice period

Benefits

Accept by

Your name

Your job title

Prefer not to write it yourself? Let AI write the offer letter →

What is an internship offer letter? An internship offer letter confirms an internship role, its start and end dates, stipend, hours, location and mentor. It also sets out what the intern will work on and states that the internship is not a promise of permanent employment.

Internship Offer Letter Template: preview and edit

This is the Internship offer letter template. Fill in the form above to replace the highlighted fields, then edit the text in square brackets after you download it.

Internship Offer Letter Template · updates as you type

[Company name]
[Company address]

[Date]

[Candidate name]
[Candidate address or email]

Subject: Internship offer: [Job title]

Dear [Candidate name],

We are pleased to offer you an internship as [Job title] at [Company name].

Internship role: [Job title]
Mentor: [Manager name and title]
Location: [Work location]
Dates: [Start date] to [end date]
Hours: [40 hours] per week

Stipend. You will receive a stipend of [Salary or rate], paid [monthly], subject to applicable taxes.

What you will work on. During the internship you will [describe projects and learning goals]. Your mentor will review your progress at [midpoint and end of the internship].

Terms. This internship is a learning opportunity and does not guarantee an offer of permanent employment. You agree to keep company information confidential during and after the internship.

To accept, please sign and return this letter by [Acceptance deadline]. We look forward to having you on the team.

Sincerely,

[Your name]
[Your job title]
[Company name]

Acceptance

I, [Candidate name], accept the offer described in this letter and agree to its terms.

Signature: ______________________ Date: ______________

Your template is unlocked. Use Download Word, Download PDF or Copy for Google Docs above any time. Hiring often?

See how Peoplebox speeds up hiring →Screen resumes free

Free internship offer letter template in Word, Google Docs and PDF from Peoplebox — The internship format is one of seven offer letter templates.

What to include in a internship offer letter

The template above already covers each of these sections.

Section	What to write
Internship role and team	The internship title and the team the intern joins.
Start and end dates	Fixed dates, or a duration such as 8 weeks or 6 months.
Stipend	Amount, currency and how often it is paid. Check local rules before offering an unpaid internship.
Hours and location	Hours per week and whether the internship is on-site, hybrid or remote.
Mentor	The person who guides the intern and reviews progress.
Projects and learning goals	What the intern will work on and learn.
No guarantee of a job	A line stating the internship does not promise permanent employment.
Completion	Whether the intern gets a certificate or letter at the end.

How to use this internship offer letter template

Fill in the details in the form: company, candidate, role, start date and pay.
Pick your country and currency so the pay and date read correctly.
Edit the text in square brackets after you download it.
Check the terms against local law and your company policy.
Send it with a deadline and keep the signed copy on file.

Tips for a internship offer letter

Always state the end date or duration.
Check local rules on unpaid internships before you leave the stipend blank.
Name the mentor and set a midpoint review.
Mention the internship certificate if you issue one.

Other offer letter templates

Hiring for more roles?

Peoplebox Nova screens and interviews applicants with AI, so you reach the offer stage faster with the right people.

Nova AI interviewerScreen and interview applicants automatically when you hire. Performance managementSet goals and reviews for new hires from day one.

Related hiring guides

Talent acquisition guide
How to plan and run hiring from sourcing to offer.
Pre-employment screening
The checks to finish before a conditional offer becomes final.
Recruiter's guide to AI hiring
Where AI saves time across screening and interviews.
Employee termination letter templates
Templates for the other end of the employee lifecycle.

More free HR tools

Free tools from the Peoplebox HR Toolkit for the rest of the hiring process.

See all free HR tools →

Internship Offer Letter Template FAQs

What should an internship offer letter include?

The internship role, start and end dates, stipend, hours, location, mentor, projects and learning goals, confidentiality, a note that the internship does not guarantee a permanent job, and an acceptance deadline.

Do interns need an offer letter?

It is good practice. A written offer sets clear dates, pay and expectations, and gives the intern a document for their college or visa if needed.

Can an internship offer letter mention a full-time job?

It can mention that strong interns may be considered for a role, but it should state that the internship does not guarantee a permanent job.

Is a stipend the same as a salary?

A stipend is a fixed payment for an internship or training period. How it is taxed depends on the country, so state the amount and payment schedule clearly.

Is this offer letter template free?

Yes. You can read and edit the template on this page for free. To download it in Word or PDF, or copy it for Google Docs, you share your name, work email and phone number once. After that, every toolkit download stays unlocked in your browser.

Can I edit the offer letter template in Word or Google Docs?

Yes. The Word file opens in Microsoft Word and can be uploaded to Google Docs. You can also use Copy for Google Docs, then paste into a new document with the formatting kept.

Is the information I type stored?

No. The letter is built in your browser and the details you type are not sent anywhere. Only the name, work email and phone number in the download form are shared with Peoplebox.